Grant Central - Product Information:
Central (RGC) is a software product that delivers a comprehensive set of
features designed to automate the tasks involved in operating a research funding
department within a research focussed agency. Cross platform (Windows - Macintosh),
multi-user and web-capable, Research Grant Central can quickly be deployed
within your research organisation for a fraction of the cost of other less powerful
solutions. Using proven technology and design principles, Research Grant
Central can be customised to address your special needs.
Written to service
the requirements of the Heart and Stroke Foundation of Canada, a large
Canadian health research organisation, this application has been deployed since 1985
providing automated support for all aspects of a research department's
In 2004, RGC was
deployed successfully at the Canadian Diabetes Association, immediately
allowing remote provincial Canadian Diabetes Association agencies access to
previously inaccessible data and functions.
If your organisation
is considering investing additional funds towards improving your research fund
management, or you wish to improve your existing grant management efficiencies,
now is the time to consider upgrading to the premier research grant database
available today. Research Grant Central can be quickly installed and
loaded with your existing data, ensuring a problem-free implementation.
Easy and intuitive
to use, you will quickly discover that the cost savings and features available
in Research Grant Central lead to improved grant department operation
and scalability as your organisation grows.
matching algorithm optimises the allocations of reviewers to grant applications
based on a sophisticated weighted keyword matching technique. Improve your
reviewer utilisation, reviewer retention, review quality and reviewer response
rates by using this single feature.
- Tracks grant
funding budgets and actuals with multiple partners and multiple accounts for
- Supports delineation
of grants types into several major grant categories.
to the Common CV database for automated reviewer and expertise data entry/updates.
- Powerful 'Grant
Finder' tool lets you quickly and accurately find grants by many search categories including conjunctive full text searches.
Spreadsheet exports for pivot table usage, mail-merge and other applications
can be easily generated from the 'Grant Finder' list.
- Automated load
file generation for the CIHR Funding Database is built-in. One button click
generates the full suite of load files required by CIHR to update their Funding
- Capable of
reading CIHR Institution Load File for improved synchronisation with CIHR
Funding and Common CV databases.
- Complete grant
soft-copy reports for printing, internal distribution, archiving or external
- Grant pivot
table and chart exports allow complex data analysis of research funding allocations
by region, initiatives, funding period, etc.
- Supports tracking
by funding initiative, institution, regional office and many other attributes.
- Tracks Reviewer
History by grant and person, collecting review status, reviewer rating, rating
of reviewer, decline reason.
- Can be programmed
to generate either static or dynamic research department web sites for internal
or external deployment.
- Maintains comprehensive
profiles of all applicants and reviewers. Can be auto-updated from Common
CV XML expertise files with a single menu item choice.
- Web-based peer review interface, grant, reviewer, applicant search tools.
Research Expertise document can be printed and distributed to partners. Research
Expertise can be made available via web site.
- Printed cross
references available by Disease, Keyword, Methodology, Specialisation and
Level of Organisation.
- Tracks grant
- Supports tracking of 'Letter of Intent' phase applications.
- Tracks volunteer
history on a per person basis by committee, role and dates.
- Grants can
be quickly cloned to speed data entry and enhance data integrity.
- Generates complete
financial view exports of complete grant history.
- Supports the
tracking of Discussion texts, Summary Recommendations, Budgets, Ethics and
Relevance on a per grant basis.
- Tracks up to
5 internal or external reviews per grant, with individual Reviewer Ratings,
Review Quality scores, plus a Final Rating and Consensus Rating score.
- Supports tracking
of individual research team members on a per grant basis.
- Nightly automated
generation of comprehensive Research Department Reports with full funding list
appendices for inclusion in either internal or external Annual Reports.
generates e-mail for notification/distribution of grant information to prospective
- Prints Funding
- Ability to
track multi-partner split funding grants.
- Prints Institution
Payment forms, Cheque Requisitions.
- Generates comprehensive
suite of printable reports and exports to allow timely and complete monitoring
of finances and review allocation.
Finder' search screen allows users to find applicants and reviewers by combinations of over
25 different personal data attributes.
- Supports automated
import of Review Committee Microsoft Word documents directly into the database
- Personal file
mail merge exports available, including complete Reviewer History export with
- Can be interfaced
with your existing financial systems.
- Flexible licencing
options. Rapid setup, zero-admin database server technology.
- Supports user
security levels for data access/view privileges.
- Ad-hoc data
export editors available to export to Microsoft Excel.
interface allows you to view different database information simultaneously.
- Available in
single-user or client-server configurations.
- Web browser user interface
for casual users and search capabilities on public website.
- User level access control (read, add, delete) for
accounting, research staff, management, others.
- Add-on Document
Management feature allows you to archive computer files such as scanned documents,
.doc, .xls, .pdf, etc. files with your grants for future retrieval/review.
- Can be deployed
in both Windows and/or Macintosh environments.
- Is configurable
to your organisations internal terminology and business processes.
Below are sample
screens illustrating a few of the key functions of Research Grant Central:
All information presented in the mock-up templates is fictitious and is used
for illustrative purposes only.
A sample Finance Details screen from one of the Grant forms illustrates
the ability to track in a multi-year, multi-partner mode on a per grant
basis. Double-clicking on a cell will reveal finer details such as semi-annual
payments and account codes that are allocated to these numbers.
depending on the grant type, financial details can be tracked with differing
levels of detail.
Funding Allocation forms are available for archival purposes or communication
with other agency departments.
can be tracked on an annual basis.
item that generates a CIHR-compliant load file will upload all grant
data including appropriate figures from these Financial Details pages
to the CRIS Research
Project Funding database.
The Co-Applicants pages on the various grant forms allow you
to identify a full research team on a per grant basis. You can add team
members by typing a partial name and Research Grant Central will
look up the person in the Personal table.
Grant review tracking is performed on the Reviewer Information
Internal and External Reviewers can be tracked. Reviewer Status, Decline
Reason, Reviewer Rating, and Rating of Reviewer are available. A Final
Rating field is also available.
Grant Central also tracks the complete reviewer history for all
grants and a quick view of a particular grants' Reviewer History also
displays the present reviewer's personal review history on all other
grants in the system.
History Export allows you to generate a complete listing of all reviewer
activity in the system into spreadsheet format. The reviewer address
information can also be mail-merged for thank you mailings and other
Grant Keyword Information page facilitates allocation of application
keywords in both general and the specific areas of Specialisation, Level
of Organisation, Methodology and Disease. These keywords are used to
pinpoint reviewers with related expertise (see the Reviewer Match feature
below) and categorise the grants presently being managed. Cross Reference
documents are publishable within these specific areas via a single menu
item choice. A complete cross reference of all reviewer expertise can
also be published.
area keywords and general keywords can be entered manually, or updated
from Common CV load files. This
results in improved data integrity and lower overall data maintenance
cost. Files to load expertise from your Research Grant Central personal
into the Common CV system are also available upon request.
on the Print button will generate a Microsoft Word document (see
sample) with all information maintained on the specific grant.
Personal table of Research Grant Central lets you view all grant
and reviewer activity on a per person basis. Print out a comprehensive
personal record containing all address data and historical information
about this individual. Or e-mail the document to another individual
for further review.
information, Publications, Expertise track the individuals attributes.
The Funding History and Review History screens track grant
and review data from the grants in GC. You can quickly view an individuals
relationship to funding and reviews performed.
on the Print button will generate a Microsoft Word document (see
sample) with all personal information maintained on the individual
applicant or reviewer.
Reviewer Match dialog allows grant administrators to quickly
discover the best suited reviewers for a particular grant application
using weighted attributes as shown. A maximum number of reviewers to
find plus the number of keywords to match by category can be specified.
generated listing of best suited reviewers can then be reviewed by committee
and subsequently allocated to the grant. The resultant improved reviewer
allocation leads to increased reviewer utilisation, higher reviewer
retention rates, better review quality and improved reviewer response
Match feature is available for both batch and single-grant reviewer
to the Reviewer Info screen above for a sample of the data tracked on
a per grant basis.
The Grant Finder tool allows your research department staff to
easily retrieve all grants in the system by various attributes. The
resultant list displays grant attributes including funding amount and
a total funding figure for all grants found with the specified search
criteria. Double-clicking on a grant in the listing displays the grant
details. Resultant grant lists can be exported with full grant details
including financial details, reviewer names, ratings, over 30 column
of grant specific data.
The People Finder tool allows your research department staff
to easily find all people in the system using complex searches if required.
Whether they are applicants, reviewers
or volunteers, people can be found using combinations of address, institution,
research or reviewer information. Grant and personal text fields can
be "and" or "or" searched for combinations of keywords.
Grant Central runs nightly exports of all grant data into files specifically
designed to aid your analysis of your grant activities. Industry standard
tools such as Excel, Crystal Reports and other business intelligence
software can be used to connect to these files to create a portfolio
of data views for adminstrators, executives or even web publication
to your constituents.
wish to integrate Research Grant Central financial data into your existing
accounting systems, please do not hesitate to contact Nufocus Inc. to
review your needs. Contact
All information presented in the mock-up templates is fictitious and
is used for illustrative purposes only.
- Nufocus Inc.
offers data conversion services if you have existing data in another format.
Contact us for details and cost estimate.
- Nufocus Inc.
has been developing custom business process management systems for over 20
years. Please contact us for references.